UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. EMC HA Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. You can find information about the Extenuating Circumstances procedure in your student handbook. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! These are referred to as extenuating circumstances. You must submit your late evidence no more than four weeks after submitting your EC application. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Students will not be entitled to their SoRA adjustment again on top of an EC extension. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. and must cover the full period for which you are requesting mitigation. SeeSection 1.5: Providing Supporting Evidence. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. All coursework, projects and dissertations must be submitted. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Extension approved? In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. Here are three students sharing their experiences of applying for financial support from us. /Tx BMC You can find a guide to submitting your claim on Portico on the UCL website. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. If you are not sure whether you should use Extenuating Circumstances. We live by four promises. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. HA PREPARE. Some other situations beyond your control typically arent considered viable extenuating circumstances. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. SeeSection 2.7: Self-Certification. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances review their decision. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Your claim will be considered by your department. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If you submit your essays online, chances are your extenuating circumstances form will also be online. You should be informed of the mitigation decision within one week of the EC Panelmeeting. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Your EC will only be validated on receipt and evaluation of your evidence. ` & '!g^ endstream endobj startxref Compiling the relevant documents and information can help speed your application along. %%EOF student has deadline of 14/5/23 for module X and 26/5/23 for module Y. The information you need to support you with an extenuating circumstances claim can be found below. You should receive a response withinone week of submitting the request for review. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Lead your club, society and the whole Students' Union Nominate Now . You can find further details in UCL's Self-Certification Policy. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Please refer to SHS Faculty for penalties for over-length work. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Step 2: gather the relevant evidence for your application. You can find the Extenuating Circumstances form here. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC You can find further guidance on what your evidence should include in UCL's Academic Manual. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. You will usually find this in your Handbook, or ask yourDepartmentalTutor. Your evidence will need to cover the full period for which you are requesting mitigation. Volunteering Awards Ceremony 2021: Your Definitive Guide! You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). We provide opportunities for 300 staff and have an annual turnover of more . If you had a SoRA extension, please state the date after the SoRA extension was granted. Ifyou are still unhappy after the review, you. dissertations refer to the dissertation handbook for specific guidance). Your evidence will need to cover the full period for which you are requesting mitigation. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. HA Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). It is your responsibility to ensure that the work is submitted on time. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Any claims submitted after the assessment has started must be accompanied by evidence. Step 4: wait for approval. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. This would bring us to equal standing with UCL clubs and societies. You must submit your evidence within FOUR WEEKS of submitting your EC. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email You can only request deferrals 2 weeks in advance of the event. You will receive a written response as soon as possible. exams) to the next assessment period. Deadlines for Geography modules are available from the Moodle pages for each module. See Section 2.9: If you miss the deadline for EC claims. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. endstream endobj 448 0 obj <>stream If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. /Tx BMC We may be able to support you better through, Submit your EC application as soon as possible. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. EMC All illustrations must be discussed in the text. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. You should receive a response withinone week of submitting the request for review. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. /Tx BMC endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Students' Union UCL is an organisation that exists to make more happen.